Works Alongside Rent Manager
24/7 AI Maintenance Answering & Dispatch for Rent Manager Users.
Keep Rent Manager for your accounting, leases, and owner reporting—and let Kathy handle your 24/7 maintenance phone line, SMS photo capture, Primary -> Backup vendor escalation, and Zero-Chase invoice collection for $1.25/door/month.
Flat $1.25/door/month (Pro) • Zero per-minute fees • No credit card required to start trial
01
Stop Waking Up Your On-Call Coordinator at 2 AM
Kathy answers on the first ring, filters out routine requests until morning, and automatically dispatches your primary or backup vendor for real emergencies.
02
Dedicated Section 8 (P4), Rent Ready (P5) & Custom Queues
Track HUD Section 8 inspection repairs, vacant unit make-ready turnovers (with Vacant / No Tenant support), and HOA violations with dedicated vendor SLA timers.
03
Multi-Vendor SMS Estimates & Side-by-Side Invoice Comparison
Text quote requests to up to 3 contractors, approve the winner in 1 click, and compare the Approved Estimate against the Final Invoice before exporting to Rent Manager.
Rent Manager + Call Center vs. Rent Manager + PropDispatch.ai
| Capability | Rent Manager + Call Center | PropDispatch.ai ($1.25/Door) |
|---|---|---|
| Monthly Pricing | $1.50 – $2.50 per minute | $1.25/door/month flat ($0 per-minute fees) |
| Tenant Damage Photo Capture | None on phone calls | 1-Tap SMS Camera Link sent during the call |
| Vendor Quote & Invoice Collection | Manual phone & email chasing | 2-Tab Mobile SMS Portal (Upload or Auto-Generate PDF) |
How Setup & Daily Operations Work
1. Import Your Rent Manager Properties & Vendors
Upload via spreadsheet in 60 seconds or use our Free Done-For-You White-Glove Setup.
2. Configure Daytime Hold vs. After-Hours Auto-Dispatch
Hold daytime calls for manager review during office hours and auto-dispatch nights, weekends, and federal/custom holidays.
3. Sync Completed Work Orders & Approved Invoices
Export approved vendor invoices and 1-page Owner PDF Reports (with Before & After photos) back to Rent Manager.
Frequently Asked Questions (Rent Manager)
How does PropDispatch integrate with Rent Manager?
You keep Rent Manager as your system of record and forward your maintenance phone line to Kathy. Completed work orders, 1-page Owner PDF Reports, and approved vendor invoices transfer back via API integration or 1-click CSV/PDF export.
Battle-Tested in Real Emergencies
When a Hurricane Hit, PropDispatch Handled Every Emergency.
Real unscripted tenant calls, real SMS damage photos, and real autonomous vendor dispatches from a 500+ unit portfolio during a regional hurricane surge—with zero busy signals and zero mobile apps required.
🚨 P1 Emergency🛠️ Trade: Structural / Tree & Roof
Massive Fallen Tree Punches Hole Through Roof & Interior Ceiling
TENANT SMS PHOTO #1: EXTERIOR
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Massive hurricane-downed tree limbs crushed across the brick home’s roof overhang and patio.
TENANT SMS PHOTO #2: INTERIOR
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Hole punched through the interior ceiling exposing wooden rafters, insulation, and daylight.
TENANT SMS PHOTO #3: WIDE VIEW
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Wide exterior view showing the fallen oak tree across the roof, crushed gutter, and debris.
Autonomous Resolution: When a huge oak tree crashed onto a brick home during the hurricane, Kathy calmly asked follow-up questions to uncover that the tree had punched a hole right through the interior ceiling and damaged the tenant’s belongings—then immediately texted a photo upload link and dispatched emergency crews.
AI Answered
SMS Photo
Vendor Dispatched
Invoiced
Play Real Call Recording (1:04)0:00 / 1:04
* Privacy Note: Company names, tenant names, phone numbers & street addresses are intentionally replaced with a gentle chime (🔔) for privacy.
Full Call Transcript (Unscripted)
[AI Dispatcher — Kathy]:Hi, this is Kathy with 🔔 Redacted for Privacy. For medical or fire emergencies, call 911. Otherwise, please describe your maintenance issue. Por favor, describa su problema de mantenimiento.
[Tenant]:The tree fell on my house.
[AI Dispatcher — Kathy]:Is there any other damage related to the fallen tree?
[Tenant]:Yes, it has put a hole on the inside of the home. And it damaged all my stuff that I had here.
[AI Dispatcher — Kathy]:Please provide your full name.
[Tenant]:🔔 Redacted for Privacy
[AI Dispatcher — Kathy]:I have your number as 🔔 Redacted for Privacy. Is that a good number to text you at?
[Tenant]:Yes.
[AI Dispatcher — Kathy]:Please tell me your full property address and your unit number if you have one.
[Tenant]:🔔 Redacted for Privacy
[AI Dispatcher — Kathy]:Please let me know if there are any pets on the property.
[Tenant]:No. No pets.
[AI Dispatcher — Kathy]:One moment, please... Your ticket is created. Please upload photos using the link I just texted you, and a vendor will be in touch shortly. Thank you. Goodbye.
PMS Integrations & Comparisons
Free Checklists & Property Types
- Emergency vs. Routine Maintenance Checklist
- Section 8 (HQS / NSPIRE) Inspection Checklist
- Vacant Unit Rent-Ready Turnover Checklist
- After-Hours On-Call Schedule Template
- Multi-Family Apartment Complexes
- Commercial Plazas & Office Buildings (Suite/Bay)
- Off-Campus Student Housing & Turn Week
- Airbnb, Vrbo & Vacation Rentals
Popular Maintenance Guides
- Case Study: 1st Choice Properties (2 Platforms → 1)
- Answering Service Cost: $1.25/Door vs. $2/Min Call Centers
- Section 8 (P4), Rent Ready (P5) & HOA Priority Queues
- Multi-Vendor SMS Estimates & Zero-Chase Invoicing
- Case Study: 500+ Unit Hurricane Surge Dispatch
- 24/7 Answering Service ROI Calculator →
- Transparent $1.25/Door Flat Pricing →
Featured US Property Management Markets We Serve 24/7
View All 220+ US Cities →Ready to stop losing sleep?
Join property managers who have eliminated after-hours chaos. Your AI dispatcher is ready in minutes—not months.
✨ Try the full experience: Call (888) 720-7190 ext. 0000 to experience our AI voice, SMS photo uploads, tenant scheduling, and automated invoicing.
Paid customers get a dedicated local phone number (no extensions required).