Works Seamlessly With RentVine
24/7 AI Maintenance Dispatch Built to Run Alongside RentVine.
Keep RentVine 100% as-is for your website, leases, tenant portal, owner portal, and accounting. Simply forward your maintenance phone line to Kathy—our 24/7 AI dispatcher—to capture 1-tap SMS tenant photos, auto-dispatch in-house techs or external contractors, and sync completed work orders and approved invoices right back to RentVine.
Flat $1.25/door/month (Pro) • Zero per-minute fees • No credit card required to start trial
01
Zero Changes to Your RentVine Setup
Your owners and tenants never have to learn a new portal. RentVine remains your system of record for accounting, leases, and owner statements.
02
Stop Paying $3–$4+/Door for Standalone Maintenance Portals
Many RentVine users pair RentVine with third-party maintenance portals costing $3–$4+/door/month. PropDispatch gives you 24/7 AI voice answering, SMS photo capture, and automated vendor dispatch for $1.25/door flat.
03
Free Done-For-You RentVine Onboarding
Email your RentVine property and vendor export to support@propdispatch.ai (or upload it in 1 click) and our team configures your properties, vendors, and routing rules for free.
RentVine + Call Center vs. RentVine + PropDispatch.ai
| Capability | RentVine + Per-Minute Call Center / Legacy Portal | PropDispatch.ai ($1.25/Door) |
|---|---|---|
| Monthly Cost per Door | $2.00/min call center OR $3–$4+/door portal | $1.25/door flat (Pro) / $1.75 (Enterprise) |
| 24/7 First-Ring AI Voice Answering | Slow human script or extra voice tier fee | Included ($0 per-minute fees, unlimited calls) |
| Tenant "Before" Photo & Vendor "After" Photo Proof | Requires portal login | 1-Tap SMS Magic Links (No app or password needed) |
| Multi-Vendor SMS Estimates & PDF Quote Generator | Manual phone tag | Up to 3 SMS quotes + 1-click PDF quote generator |
| Section 8 (P4) & Rent Ready (P5) Vacant Queues | Generic priority buckets | Built-in P4, P5, Vacant / No Tenant & Custom P6+ |
| 1-Click Landlord / Owner Work Order PDF Report | Manual screenshots | Branded 1-page PDF with Before/After photos & invoice |
How Setup & Daily Operations Work
1. Forward Your Maintenance Line to Kathy
We provision a dedicated local number in your area code. Forward your RentVine office maintenance extension after hours—or 24/7 with our Office Hours hold rules.
2. 1-Tap SMS Photo Capture & Smart Routing
Kathy answers on the first ring, texts the tenant a 1-tap camera link for "Before" photos, and dispatches your preferred vendor or salaried in-house tech via SMS magic link.
3. Sync Invoices & 1-Page Owner PDF Reports Back to RentVine
Once the repair is completed with mandatory "After" photos, transfer Approved Vendor Invoices and 1-Click Owner PDF Reports right back into RentVine via API or 1-click CSV/PDF export.
Frequently Asked Questions (RentVine)
Does PropDispatch replace RentVine or work alongside it?
PropDispatch works alongside RentVine. You keep RentVine for your accounting, leases, tenant portal, and owner portal, while PropDispatch automates your 24/7 maintenance phone line, SMS photo capture, vendor dispatch, multi-vendor estimates, and invoice collection.
How do our RentVine properties, vendors, and invoices sync?
You can import your RentVine properties and vendors in 1 click (or let our team set up your account for free), and sync completed work orders, 1-page Owner PDF Reports, and approved vendor invoices back into RentVine via API integration or 1-click CSV/PDF export.
Battle-Tested in Real Emergencies
When a Hurricane Hit, PropDispatch Handled Every Emergency.
Real unscripted tenant calls, real SMS damage photos, and real autonomous vendor dispatches from a 500+ unit portfolio during a regional hurricane surge—with zero busy signals and zero mobile apps required.
🚨 P1 Emergency🛠️ Trade: Structural / Tree & Roof
Massive Fallen Tree Punches Hole Through Roof & Interior Ceiling
TENANT SMS PHOTO #1: EXTERIOR
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Massive hurricane-downed tree limbs crushed across the brick home’s roof overhang and patio.
TENANT SMS PHOTO #2: INTERIOR
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Hole punched through the interior ceiling exposing wooden rafters, insulation, and daylight.
TENANT SMS PHOTO #3: WIDE VIEW
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Wide exterior view showing the fallen oak tree across the roof, crushed gutter, and debris.
Autonomous Resolution: When a huge oak tree crashed onto a brick home during the hurricane, Kathy calmly asked follow-up questions to uncover that the tree had punched a hole right through the interior ceiling and damaged the tenant’s belongings—then immediately texted a photo upload link and dispatched emergency crews.
AI Answered
SMS Photo
Vendor Dispatched
Invoiced
Play Real Call Recording (1:04)0:00 / 1:04
* Privacy Note: Company names, tenant names, phone numbers & street addresses are intentionally replaced with a gentle chime (🔔) for privacy.
Full Call Transcript (Unscripted)
[AI Dispatcher — Kathy]:Hi, this is Kathy with 🔔 Redacted for Privacy. For medical or fire emergencies, call 911. Otherwise, please describe your maintenance issue. Por favor, describa su problema de mantenimiento.
[Tenant]:The tree fell on my house.
[AI Dispatcher — Kathy]:Is there any other damage related to the fallen tree?
[Tenant]:Yes, it has put a hole on the inside of the home. And it damaged all my stuff that I had here.
[AI Dispatcher — Kathy]:Please provide your full name.
[Tenant]:🔔 Redacted for Privacy
[AI Dispatcher — Kathy]:I have your number as 🔔 Redacted for Privacy. Is that a good number to text you at?
[Tenant]:Yes.
[AI Dispatcher — Kathy]:Please tell me your full property address and your unit number if you have one.
[Tenant]:🔔 Redacted for Privacy
[AI Dispatcher — Kathy]:Please let me know if there are any pets on the property.
[Tenant]:No. No pets.
[AI Dispatcher — Kathy]:One moment, please... Your ticket is created. Please upload photos using the link I just texted you, and a vendor will be in touch shortly. Thank you. Goodbye.
PMS Integrations & Comparisons
Free Checklists & Property Types
- Emergency vs. Routine Maintenance Checklist
- Section 8 (HQS / NSPIRE) Inspection Checklist
- Vacant Unit Rent-Ready Turnover Checklist
- After-Hours On-Call Schedule Template
- Multi-Family Apartment Complexes
- Commercial Plazas & Office Buildings (Suite/Bay)
- Off-Campus Student Housing & Turn Week
- Airbnb, Vrbo & Vacation Rentals
Popular Maintenance Guides
- Case Study: 1st Choice Properties (2 Platforms → 1)
- Answering Service Cost: $1.25/Door vs. $2/Min Call Centers
- Section 8 (P4), Rent Ready (P5) & HOA Priority Queues
- Multi-Vendor SMS Estimates & Zero-Chase Invoicing
- Case Study: 500+ Unit Hurricane Surge Dispatch
- 24/7 Answering Service ROI Calculator →
- Transparent $1.25/Door Flat Pricing →
Featured US Property Management Markets We Serve 24/7
View All 220+ US Cities →Ready to stop losing sleep?
Join property managers who have eliminated after-hours chaos. Your AI dispatcher is ready in minutes—not months.
✨ Try the full experience: Call (888) 720-7190 ext. 0000 to experience our AI voice, SMS photo uploads, tenant scheduling, and automated invoicing.
Paid customers get a dedicated local phone number (no extensions required).